Book Keeper Job

Book keeper job

Job Title: Book Keeper

Hours: 20 hours per week
Flexible hours with some working from home available

Reporting to: Museum Director

Contract: Permanent

Salary: £12/hour (£24,960 FTE)

Holiday entitlement: 28 days including Bank Holidays (pro rata)

Chiltern Open Air Museum is looking to appoint a part time book keeper to manage the finances of the Museum. The successful applicant will work closely with the Museum Director and the senior management team. We are a 45 acre site with a collection of over 30 historical buildings and it is essential that the individual appointed is prepared to work outdoors in all weathers on occasion.

Summary / Overall purpose

To provide key support in the administration and operation of the finances at the Chiltern Open Air Museum

Principal Tasks

  • Purchase ledger – invoice entry, reconciliation of statements, payments, remittance advices
  • Sales ledger – raising ad-hoc invoices, receipts
  • Data entry on Quickbooks system
  • Weekly bank reconciliation
  • Monthly payroll for staff
  • Completion of quarterly VAT returns
  • Completion of Gift Aid returns
  • Management and supervision of finance volunteers
  • Weekly banking administration and reconciliation for Museum and its trading subsidiary receipts
  • Provision of financial information to colleagues
  • Provide monthly management reporting
  • Assisting the annual budgeting process
  • Assisting in preparation of statutory financial accounts for audit
  • Any other Book Keeping duty that could reasonably be requested from time to time to support the operation of the Museum

Person Specification


  • A high level of computer skills necessary to operate Microsoft packages (Excel, Word etc) and a web based accounts platform
  • Strong understanding of all aspects of bookkeeping
  • At least 5 years’ experience
  • Ability to work on your own and to prioritise and work to deadlines
  • An appreciation of the importance of the role of volunteers in heritage and museum sites
  • Excellent administrative and organisational skills
  • Excellent numeracy, verbal and written skills
  • Excellent interpersonal skills, sensitivity and discretion
  • Ability to work with people from different backgrounds
  • Flexible, creative and innovative approach to work
  • Car owner with driving licence.

An advantage

  • Experience of working in a heritage role
  • Experience of working with volunteers
  • Experience of Quickbooks system
  • Interest in historic buildings and environments.

Application Process

Application forms BY EMAIL ONLY – to Sam Hatfield, Museum Director, on

CVs may be sent as supporting information, but CVs without application forms will not be considered.

We regret that we are unable to provide feedback on all applications received. If you have not been contacted by the date of the interview, please assume that on this occasion, your application has been unsuccessful. Thank you for your interest in this post and our Museum.

Applications via Museum application form downloaded here: Museum Application Form


Application deadline: 2nd January 2018

Interview date: 15th and 16th January 2018

Start date: ASAP